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FREE TEMPLATE · HR LETTERS

Probation confirmation letter

Confirm that someone has passed probation. Say what went well, the date their employment is confirmed, and any terms that change now that probation is over.

The details

This letter

[Company]
13 November 2026

Private and confidential
[Employee name]

Dear [Employee,

Confirmation of employment

I am pleased to confirm that you have successfully completed your probation as [job title]. Your employment is confirmed with effect from [date].

All other terms of your employment remain as set out in your contract.

Thank you for your hard work so far. We look forward to working with you and supporting your growth here.

Yours sincerely,

[Name]
[Job title]
[Company]

  • ! Still to fill in: Company, Employee’s full name, Their job title, Signed by, Signer’s job title, Start date, Confirmed from.

Before you send it

  • Have a conversation first. The letter confirms what you have already said in person.
  • Mention one or two specific strengths. It means more than “good job”.
  • Check the contract for terms that change after probation, such as the notice period or benefits.

A starting point, not legal advice. Check your contracts and company policy, and ask HR or a lawyer if you are unsure.

THE GUIDE

Confirming someone after probation

Confirmation is a good moment to recognise progress and set up the next six months. Hold a short review meeting first, then send the letter.

In the review meeting

  • Share two or three things that went well, with examples.
  • Agree one or two things to grow next.
  • Ask what would help them do their best work.
  • Agree goals for the next six months.

Frequently asked questions

Extend probation instead, if the contract allows it, and say clearly what must improve and by when. Don’t confirm someone you have real doubts about.

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