FREE TEMPLATE · WORD + PDF
Free one-on-one meeting template (Word and PDF)
A simple structure for a 30-minute one-on-one that keeps the meeting about the person, not just the project. Their topics come first. Print it, or download the Word version and edit it.
WHAT IS IN IT
Name: Date: Next meeting:
1. Check-in (5 minutes)
How are you, really? Anything outside work affecting this week?
2. Their topics (10 minutes)
What they want to talk about. They add these before the meeting.
3. Your topics (5 minutes)
Updates, context or decisions they need from you.
4. Feedback (5 minutes)
One thing that went well since last time. One thing to try differently. Ask: what could I do better?
5. Growth (monthly)
Progress on their development goal. What would stretch them next?
6. Actions
Who does what, by when. Review these at the start of the next one-on-one.
How to use it
- Keep the same day and time every week or fortnight, and do not cancel. Move it if you must.
- Let them fill in their topics first. If the list is empty, ask one question from the question bank.
- Write the actions down and share them straight after the meeting.