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PERFORMANCE REVIEW PHRASES

Time management and productivity performance review phrases

Time management and productivity: Plans their time, prioritises well and gets the important things done.

Time management comments should focus on priorities and outcomes, not hours. These phrases describe how someone plans, focuses and protects the work that matters.

Replace [Name] and [example] with the person and a real piece of work.

Strengths: exceeds expectations

  • [Name] focuses on the work that matters most and is comfortable saying no to the rest.
  • [Name] plans their week well and rarely needs to rush at the end of a deadline.
  • [Name] handled [workload] this period without dropping quality, by prioritising ruthlessly.
  • [Name] spots low-value work and removes it. Their change to [process] saved the team [time] a week.
  • [Name] protects focus time and still responds quickly to urgent requests.
  • [Name] makes good use of meetings: short, with an agenda, and ended early when the work is done.

Solid: meets expectations

  • [Name] manages their workload well and meets most deadlines.
  • [Name] prioritises sensibly; checking priorities with me when they change would help.
  • [Name] is organised and keeps track of their tasks.
  • [Name] uses their time efficiently on routine work.
  • [Name] asks for help when their workload is too high.

Needs improvement

  • [Name] often works on urgent but less important tasks, and [example] slipped as a result. We will agree the top three priorities each week.
  • [Name] finishes work at the last minute, which leaves no time for review. Starting earlier is the priority.
  • [Name] takes on too much and then struggles to finish. Checking capacity before saying yes will help.
  • Time spent on [task] is much higher than expected. We will look at where it goes together.
  • [Name] is frequently late to meetings, which holds others up.
  • [Name] multitasks heavily and loses focus. Blocking time for [work] will help.

Self-review phrases for time management and productivity

  • I improved my productivity by [change], which freed [time] for [priority].
  • I got better at saying no to work that did not match our priorities.
  • I want to plan my week more deliberately so deadlines do not bunch up.

How to make these phrases land

  • Focus on priorities, not busyness. Long hours are not good time management; getting the right things done is.
  • Use one phrase per point and follow it with what happened. A phrase without an example reads like a template.
  • For areas to improve, say what good looks like and what support you will give.
  • Nothing in a review should be a surprise. Raise problems in one-on-ones during the year.

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