THE GUIDE
How to schedule meetings across time zones fairly
When a team spans several time zones there is rarely a perfect time. The planner shows the overlap in working hours so you can pick the least painful slot, and writes the time for each city so nobody has to convert it.
Tips for spread-out teams
- Rotate the inconvenient slot. If one city always gets the early or late call, swap every few weeks.
- Keep live meetings for discussion and decisions. Updates can be written.
- Record or write up the meeting for anyone who could not join.
- Put the time for each city in the invite, as the planner does, to avoid mistakes around daylight saving.
- Ask people what their real working hours are. They may differ from 9 to 6.
Frequently asked questions
Yes. Times are calculated for the date you choose, so changes like the clocks going back in Europe or the US are included.
Green is inside that person’s working hours, amber is up to 90 minutes outside, grey is night or time off. A bright green column means it works for everyone.
Pick a city in the same time zone. More cities will be added over time.
